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Project Management in One Place.

Most growing teams and agencies struggle to keep projects, tasks, and timelines aligned.
Work is spread across Trello, Slack, emails, and endless meetings — and things fall through the cracks.
These templates bring structure and visibility to your execution: sprint boards, project timelines, task assignments, and goal tracking — all managed in Notion.

Company

Dialed Web is a fast-growing web development and performance marketing agency that works with direct-to-consumer brands to optimize websites, speed, and growth performance. Their remote team handles design, dev, QA, and strategy — often juggling multiple client projects at once.

Challenge

Dialed Web was scaling rapidly, but with growth came chaos. Projects were being tracked across Slack threads, ClickUp boards, spreadsheets, and Google Docs. There was no unified system for seeing what stage each project was in, who was responsible, or what was blocked.
Key tasks were being missed, delivery timelines drifted, and context-switching between tools made collaboration clunky — especially for a remote team working across time zones.

How We Solved It & The Results

We built a custom Project & Team Management Command Center in Notion — tailored to Dialed Web’s fast-moving agency environment. It consolidates project tracking, team roles, CRM, proposals, goals, and day-to-day execution into one streamlined workspace.

What we built (as seen in the dashboard):
🧩 Role-based Team Dashboards
Every function — from 2D Design to Marketing to QA — has its own real-time task card with KPIs like completion rate and overdue percentage.

⚡️ Quick Action Panel
Add tasks, CRM entries, proposals, contracts, or new projects from a single click on the homepage.

🗂 Smart Navigation Bar
Split by “In Progress” vs “Completed” across Projects, Tasks, Members, Goals — so the team always knows what’s active.

📋 Live Projects Board
Each client project (e.g. “2D design for Overflow”) is tracked with visual progress indicators and linked to its team.

📆 Centralized Calendar View
One master calendar lets the team schedule, monitor, and reschedule work — weekly or monthly — with a clean overview.


Results:
✅ Team collaboration now happens inside a single source of truth
✅ Visual indicators show who owns what, what’s overdue, and what’s coming
✅ Faster onboarding for new team members
✅ Reduced time in meetings thanks to shared visibility on progress
✅ Fewer tools = less friction and more focus

Dialed Web Project Management Template

We built a centralized Project Management Tool — a powerful, all-in-one workspace tailored to their workflow and day-to-day rhythm.

Before and After

Before:
The team was juggling ClickUp, Slack, Google Sheets, and scattered docs to manage projects — making it hard to track ownership, timelines, and priorities. Important tasks were missed, updates got buried, and execution felt chaotic.
After:
We consolidated their entire project workflow into Notion — bringing tasks, timelines, team dashboards, and reporting into one streamlined system. The result? Clear ownership, smoother collaboration, and faster, more predictable project delivery.

Company

Prompts for Profits is a fast-growing digital product brand designed to help creators, freelancers, and entrepreneurs turn AI into income. The mission? Equip users with ready-to-use, high-converting prompt templates across marketing, sales, productivity, and business systems — all organized in a clean, easy-to-navigate Notion dashboard.
The platform houses expertly categorized prompts across multiple use cases, from client onboarding and email writing to automation and brand positioning — all accessible with just a few clicks.

Challenge

Before systemizing their prompt library in Notion, the team behind Prompts for Profits faced several growing pains: prompts were scattered across documents, chat threads, and unorganized folders, making it difficult for users to find what they needed quickly. This disorganization slowed down workflows and made the product harder to scale. There was no consistent structure for categorizing, tagging, or previewing prompts, and new categories like sales, content, and automation lacked a unified layout — making updates inefficient and the overall user experience inconsistent.

How We Solved It & The Results

We transformed Prompts for Profits into a full-blown AI prompt operating system, built entirely in Notion and structured for both clarity and growth.
What we built:
🗂 Category Cards – Clean visual categories (e.g., Branding, Sales, Automation) to guide users based on their goals.
🧾 Prompt Database – A filtered, searchable view to quickly copy prompts by sub-category or type.
⚡️ Quick Copy System – One-click copy access to plug prompts directly into ChatGPT or any AI tool.
🎯 Sub-Category Nesting – Keep prompts organized without overwhelming the user.
🎭 Role-Playing Vault – A creative space for advanced prompt frameworks by scenario or persona.
🚀 Scalable Page Templates – Each category page follows the same clean system for consistent UX and easier expansion.

Results:
- Users now access the exact prompt they need in seconds — no more scrolling through clutter.
- The dashboard is beginner-friendly but deep enough for advanced users building AI-based workflows.
- The modular layout allows for future expansion (more prompts, advanced packs, upsells).
- Prompts for Profits now operates from a polished system that reflects its brand promise: turning AI prompts into profit — fast.

Prompt For Profit

We built a clean, scalable AI Prompt Library Hub in Notion — a centralized command center designed to help creators, entrepreneurs, and freelancers quickly access, organize, and deploy high-converting AI prompts across branding, sales, content, and automation.

Before vs After Tool Stack

Before:
Prompt for Profit operated with prompts scattered across documents, folders, and internal chats. There was no standardized way to filter, copy, or preview prompts. Finding what you needed often meant digging through chaotic file structures or recreating what already existed. Updates were time-consuming, and onboarding new users into the system lacked clarity.
After:
We rebuilt their entire system into a sleek Notion dashboard — structured around categories like Branding, Conversion Copy, Automation, and Business Systems. The workspace includes an intuitive gallery homepage, a filtered database view, instant-copy prompt buttons, and bonus vaults for role-based use cases and advanced prompt enhancement. The result? A polished, scalable AI prompt engine that’s easy to use, fast to navigate, and built to grow with the brand.

Company

Chester Thomas is a luxury bespoke furniture brand specializing in high-end interiors and handcrafted installations. With a reputation for timeless design and precision craftsmanship, their process involves managing a wide range of custom projects—from initial client onboarding to task assignments, supplier coordination, and delivery timelines.

Challenge

Before working with us, Chester Thomas relied on a patchwork of spreadsheets, email threads, and in-person meetings to manage their growing portfolio of client projects. Task delegation was manual, deadlines were often missed, and tracking supplier inputs or material requests lacked consistency. Without a unified project management system, it was difficult for the team to maintain visibility over ongoing jobs, resulting in delays, duplicated communication, and a scattered overview of each project’s status.

How We Solved It & The Results

🛠 We built Chester Thomas a centralized Project Management HQ in Notion — a refined, all-in-one system for managing high-end client projects, internal task flows, and supplier operations:

📇 CRM Dashboard – Quickly add and track clients, keep all contact details and deal statuses in one structured view.

🏗 Project Tracker – Oversee custom furniture projects from inquiry to delivery — organized by progress, deadlines, and dependencies.

✅ Task Manager – Team members always know what’s due, what’s assigned, and what’s blocked — improving accountability across the board.

📦 Supplier Database – Log and manage supplier contacts, materials, and order timelines in one place.

📖 Wiki + SOP Hub – Share internal processes, design references, and installation guidelines to ensure team alignment.

📆 Central Calendar – Stay ahead of weekly deadlines and client deliverables using an integrated calendar view.

Results:
✅ Clean project visibility across all custom builds
✅ Streamlined client-to-delivery workflow in one tool
✅ Clarity on team ownership, status, and scheduling
✅ Less back-and-forth, more time for craftsmanship and service excellence

Chester Thomas

We built a streamlined Travel Operations HQ in Notion — an all-in-one command center tailored to Riwaya’s fast-paced campaigns, team deliverables, and data-driven execution across newsletters, social media, and paid advertising.

Before vs After Tool Stack

Before:
Chester Thomas managed projects, clients, and supplier coordination through a patchwork of emails, spreadsheets, paper notebooks, and verbal updates. Task ownership was unclear, project timelines were hard to track, and important details—like material orders or client approvals—often slipped through the cracks. Without a central system, operations felt fragmented and scaling became difficult.
After:
We brought all of Chester Thomas’s project management into Notion — integrating client records, project stages, team tasks, supplier logs, and SOPs into one streamlined workspace. Now, the team has full visibility over every project, from design to delivery — with faster communication, clearer ownership, and a scalable system that supports precision and growth.